New To Utah Tech

Welcome new Part-Time Employee!

We’re glad to have you here and hope that this onboarding resource will be a valuable tool during your university career! We are excited to get you started as the latest member of the Trailblazer team! We will need a few tasks completed and information from you before your employment begins.

Onboarding process

Employment forms are time-sensitive, so to avoid any delay, we will need a few tasks completed and information from you before employment begins.

Questions regarding the part-time employment onboarding process and/or forms, contact Amy Hofer in Human Resources at or 435-652-7522.


The required employments documents for:

  • RETURNING Employee (within 12 months):
    • W-4 Tax Withholding
    • Direct Deposit Form
  • NEW Employee:
    • Must complete all items below

For Hiring Supervisor

For a NEW Part-Time Hire:

Use the Part-Time Assignment Form (PDF), and submit the form to the Utah Tech HR office as soon as possible. Incomplete forms could delay the new hire process and defer payment for services.

For all other part-time changes:

Use the Electronic Personnel Action Form (EPAF) System completed through the EPAF system, which allows for paperless employment transactions such as:

  • Re-Hiring an Employee
  • Job or Pay Adjustments
  • End of Employment

Getting Started: Pre-Employment Documentation

Submit the items to the HR office and upon the successful completion of the new employee hiring process, you will have an email account created if you are new to Utah Tech University. Regularly check your University email account for important campus information.


Online Employment Application

Utah Tech University no longer accepts paper employment applications. New employees submit an online application and submit a brief resume. Follow the instructions when completing. Answer all questions completely and correctly.

Online Application

Employment Eligibility Verification (I-9)

Complete the online Employment Eligibility Verification (I-9) on or before your first day of employment. The I-9 form is used for verifying the identity and employment authorization of individuals hired for employment in the United States.

Accepted Documents: New employees must bring their original unexpired acceptable documents into the Human Resources office. Any expired documents, copies, faxes, digital copies, or unacceptable documents cannot be accepted and will delay the process of payments. For details about accepted documents, see the U.S. Citizenship and Immigration Services.

Follow these instructions to complete Section 1 of the 1-9. Enter the Employer code of 18136. For the Work Location, enter 84770, then select the department. Press “Continue” and follow the prompts to complete the rest of the form. If you receive an option to make an appointment, please do not make an appointment. A member of the HR staff are available to complete the I-9.


W-4 Tax Withholding

The W-4 tax allowances you claim determine the federal and state taxes that are withheld from your gross pay each pay period.

To determine the correct number of allowances you should claim on form W-4, complete the Personal Withholding Allowances Calculator provided by IRS.


Direct Deposit

Use the Utah Tech Direct Deposit Form to participate in the direct deposit program. Deposits may be made to any bank or credit union checking or savings account. Direct Deposit is required of all employees; see University Policy 342 for additional information. Bring a void check, or a deposit authorization from the bank.


Statement of Acknowledgement

Employees are to review and submit the completed documents to the Human Resources office.

  • University Policy 150 Addenda A: Minors and Vulnerable Adults on Campus
  • University Policy 302 Addenda C: Professional Boundaries in Relationships

Bring the Requested Items to the Human Resources Office

Office: North Burns 140-154
Address: 225 S. University Avenue, St. George, UT 84770
Phone: 435-652-7520

You use the visitor parking spaces on the north side of the Anthony Burns Arena marked with green pavement striping. Visitor-marked stalls are for visitors to UT only, and not for students, faculty, or staff at any time for any length of time. Any student, faculty, and staff vehicles found parked in a Visitor stall will receive a citation for Parking in a Reserved Zone or Parking Stall.

New employees must bring their original unexpired acceptable documents into the Human Resources office. Any expired documents, copies, faxes, digital copies, or unacceptable documents cannot be accepted and will delay the process of payments. For details about accepted documents, see the U.S. Citizenship and Immigration Services.

Any missing items will delay processing and confirmation, and Utah Tech will terminate an employee who fails to produce an acceptable document or documents, or an acceptable receipt for a document within three business days of the date employment begins. Thus, we appreciate your assistance when completing the employment forms promptly. Upon the successful completion of the new employee hiring process, you will have an email account created if you are new to the University. Regularly check your university email account for important campus information.



  • Part-Time Employment Policy 310: Definition of types of non-benefited part-time employment and outline employment guidelines
  • Right to Know: Available to you according to the Higher Education Act and other consumer information requirements.
  • Health Insurance: As part of the Affordable Care Act, employers are required to provide a notice of the availability of a Health Insurance Marketplace Coverage.
  • Minors on University Premises Training: Those part-time employees paid by a Pink Contract Services Form (and not hourly on a part-time employment form), who interact 1:1 with minors, will need to complete the Centralized Scheduling Minors on University Premises Training video (approximately 10 minutes). This training is in lieu of Vector Solutions (LMS) Trainings listed below.
  • Vector Solutions Learning Management System, also known as SafeColleges Online Training: New and Returning employees are required to complete assigned Vector Solutions training. The safety of our students, staff, and faculty is of the utmost importance. That’s why we’re pleased to offer the Vector Solutions (formerly SafeColleges) online training system for our employees. Enter your Digital ID and password to finish the training after your position is created.
    • Note, if the training is not completed 60 days after the hire date, a letter of non-compliance will be placed in the employee’s file.
    • Questions or concerns regarding these trainings can be directed to either Missy Chavez ( or Travis Rosenberg (
  • FERPA Training: Part-time employees are now required to complete their FERPA training through their Vector Solutions ( account. To do so, they should navigate to the course catalog, search for ‘FERPA,’ and follow the course instructions. Upon completion, employees must download the certificate and email it to their supervisor.
  • Confidentiality Agreement Form: Certain part-time employees working with a significant amount of confidential data, or non-personal confidential data related to general operations and finances, will be required to complete a Confidentiality Agreement Form as a condition of employment. This form will be part of hiring packets available through Droplet and submitted by the employee to Human Resources.
  • Pluralsight Login


Orientation for part-time employee is assigned on a departmental basis. Learn about your department and procedures by department lead/supervisor.



Digital ID Number

Your university Digital number is generated once your position is created in the Human Resources office. If you have not received your ID number by your start date, please contact:  There couuld be missing documenation from your employee file.

Digtal ID Lookup

Single Sign-On (SSO)

A SSO password will need to be created to access secure university sites.  Visit the link and click “Forgot Password” to follow the setup process.

Search in 'Top Articles'

Microsoft Authenticator

Microsoft Authenticator is the university’s two-factor authentication method for secure sites. Learn about MFA and how to set it up below.

Setting up Microsoft Multi-Factor Authentication

Parking Permit

If you are visiting campus before your hire date, park in the green-marked Visitor stalls. New hires can only purchase a parking permit on or after their start date. Use the link below to view parking maps, learn about parking spaces, and purchase a parking permit, which can be done online in the UT Parking Portal (credit/debit card or e-check).

Parking Services

Set up your university email

As part of the university, you will receive an Outlook both a Gmail and email account. Both can be accessed using your ID Number and password.

Email Help

Utah Tech ID Card

The Utah Tech ID card office is located inside the Utah Tech Campus Store, on the second floor of the Gardner Center. Follow the instructions in the link below to receive your physical employee ID.

Campus Store

Set up Wifi
on Personal Devices

Utah Tech University has Wireless access available in all campus buildings and in many outdoor locations. The connection is fast, reliable, and secure. Encryption is used for both student and employee connections, ensuring your safety and security online.

Search in 'Top Articles'

Learn to use Novatime

NOVAtime is the system staff and supervisors use for payroll, timekeeping, requests for days off among other things.

Read about the system, what time clocks look like and how to use them, as well as information on where to find more information and training.

Novatime Training

University Directory Information

The university directory is a an automated process once all required documents are submitted to the HR office for processing.

To update the directory submit your new information to the directory by completing the directory update request below.

Directory Update Request


The Payroll Office offers forms, calendars, information, and trainings to help your payments go smoothly here at the university. Learn how to deal with frequently asked questions, such as how to sign up for Direct deposit, get a paystub or paycheck, or change your address. Payroll also has a tax withholding estimator that you can use to prepare for your first tax season with Utah Tech.

Business Services - Payroll


Our purpose is to serve you, the campus community, by helping you purchase what you need at the lowest possible price. Please feel free to contact us at any time with questions you may have. We are located on the fifth floor of the beautiful Holland Centennial Commons Building, inside the Business Services suite.

New Password Setup

Emergency Preparedness

Emergencies and disasters can happen to anyone, anywhere, and at any time. It is critical that students, faculty, and staff be well prepared and trained in the case of these events. The University encourages everyone to listen and adhere to the Timely and Emergency Alert messages, know emergency procedures, follow the direction of employees and emergency personnel, and be self-preserving with water, food, and emergency supplies for at least 3 days.


Dining Options

Looking for a bite to eat on campus? Learn about the many locations we have available for dining.

Dining Locations

The Travel Office

The Travel Office is part of Purchasing Services at Utah Tech University. Sherri Phillips at extension 7614 is our travel specialist. This page includes all the forms, policies, and information you will need to have a stress-free and successful business trip.

Travel Information


Get yourself familiar with the university structural resources. Also, getting around campus, use the Campus Maps.

View departments, as well as their websites and information, on the Organizational Chart for the university.

Policy 661: Academic Structure describes in depth the Utah Tech University Academic Administrative structure in compliance with the Utah State Board of Regents Policy R401.

Is a comprehensive list of all websites in the university domain. These sites are organized alphabetically and can be sorted through the search bar at the top of the page.

Part-Time Employees Benefits

Utah Tech University offers a variety of miscellaneous benefits and discounts to employees, both for use on-campus and off-campus.

6 Months and Beyond


On April 11, 2016, Utah Tech University revealed that its new athletic identity is the Trailblazers. Ever since that day, Trailblazing has become an important part of our school’s identity. Learn more about what it means to be a trailblazer in this introduction video.

Watch video

Utah Tech Traditions App

While this app was created with students in mind, it highlights some of the best events and activities that Utah Tech has to offer. If you ever want to learn more about the university’s many traditions, download the app through the page below.

App Download

The State of the University Address

The State of the University Address is a yearly event that showcases all of the progress of our university from the previous year. The event is often followed by a luncheon and is offered both through live stream and in-person. Learn more about the event, as well as view highlights from previous years through the link below.

Learn More

Mini-Trailblazer Awards

The Mini Trailblazer Award is designed to recognize Utah Tech employees each month who go above and beyond.

Employees can be awarded one Mini Trailblazer Award each month, and Individuals can nominate one employee per month.

Nomination Link


Office of Human Resources


Phone: 435-652-7520

Fax: 435-656-4001

Office: North Burns
225 S. University Avenue
St. George, UT 84770


HR Employment Specialist


Phone: 435-652-7522

Office: Burns North 143