New To Utah Tech

Welcome new Part-Time Instructor!

We’re glad to have you here and hope that this onboarding resource will be a valuable resource during your university career! We are excited to get you started as the latest member of the Trailblazer team! We will need a few tasks completed and information from you before your employment begins.

Questions regarding the following:

Getting Started: Pre-Employment Documentation

We will need a few tasks completed and information from you before your employment begins. As a helpful reference, we recommend downloading the Part-Time Instructor Checklist as a guide to ensure all employment forms are submitted to the Human Resources office. The department administrative assistant may assist with the completion of the checklist for the new Part-Time Instructor. Questions regarding the HR process and/or forms, contact Holly Bates in Human Resources at holly.bates@utahtech.edu or 435-879-4523.

We require the following documents for those that are new to Utah Tech University, or if you are returning after a 12-month break. Submit the items to the HR office and upon the successful completion of the new employee hiring process, you will have an email account created if you are new to Utah Tech University. Regularly check your University email account for important campus information.

1

Online Employment Application

All new part-time instructor are to complete the application, detailing general information. Follow the instructions when completing. Answer all questions completely and correctly. Utah Tech University no longer accepts paper employment applications.

Online Application
2

Background Check Authorization

Must be completed for all new and returning part-time instructor per University Policy 329 Criminal Background Checks. Complete the form by answering all the questions completely and correctly. Then sign and date the form and return the form to hr@utahtech.edu.

DOWNLOAD PDF
3

Employment Eligibility Verification (I-9)

The I-9 form is used for verifying the identity and employment authorization of individuals hired for employment in the United States. Click here for instructions to complete Section 1.

New employees must bring their original unexpired acceptable documents into the Human Resources office. Any expired documents, copies, faxes, digital copies, or unacceptable documents cannot be accepted and will delay the process of payments.

For details about accepted documents, see the U.S. Citizenship and Immigration Services.

ONLINE I-9 FORM
4

W-4 Tax Withholding

The W-4 tax allowances you claim determine the federal and state taxes that are withheld from your gross pay each pay period.

To determine the correct number of allowances you should claim on form W-4, complete the Personal Withholding Allowances Calculator provided by IRS.

DOWNLOAD PDF
5

Direct Deposit

Use the Utah Tech Direct Deposit Form to participate in the direct deposit program.

Deposits may be made to any bank or credit union checking or savings account. See University Policy 342 for additional information.

Bring a void check, or a deposit authorization from the bank.

DOWNLOAD PDF
6

Transcript Request

Include the original Transcripts to include with the new hire packet.

List the date transcripts were ordered and send all transcripts to the University’s Human Resources Department.

7

Statement of Acknowledgement

Employees are to review and submit the completed documents to the Human Resources office.

  • University Policy 150 Addenda A: Minors and Vulnerable Adults on Campus
  • University Policy 302 Addenda C: Professional Boundaries in Relationships.
DOWNLOAD PDF
8

Professional Resume Request

Be sure to include a New or Updated Professional Resume that is disciplined focused, concise summary of your qualifications, and customized for the specific position for which you are applying.

9

Bring the Requested Items to the Human Resources Office

Office: North Burns 140-154
Address: 225 S. University Avenue, St. George, UT 84770
Phone: 435-652-7520

You use the visitor parking spaces on the north side of the Anthony Burns Arena marked with green pavement striping. Visitor-marked stalls are for visitors to UT only, and not for students, faculty, or staff at any time for any length of time. Any student, faculty, and staff vehicles found parked in a Visitor stall will receive a citation for Parking in a Reserved Zone or Parking Stall.

New employees must bring their original unexpired acceptable documents into the Human Resources office. Any expired documents, copies, faxes, digital copies, or unacceptable documents cannot be accepted and will delay the process of payments. For details about accepted documents, see the U.S. Citizenship and Immigration Services.

SPECIAL NOTE: Any missing items will delay processing and confirmation, and Utah Tech will terminate an employee who fails to produce an acceptable document or documents, or an acceptable receipt for a document within three business days of the date employment begins. Thus, we appreciate your assistance when completing the employment forms promptly. Upon the successful completion of the new employee hiring process, you will have an email account created if you are new to the University. Regularly check your university email account for important campus information.

10

IMPORTANT DISCLOSURES & ONLINE TRAINING

  • Health Insurance information (PDF): As part of the Affordable Care Act, employers are required to provide a notice of the availability of a Health Insurance Marketplace Coverage.
  • Vector Solutions Learning Management System, also known as SafeColleges Online Training: New and Returning employees are required to complete assigned Vector Solutions training. The safety of our students, staff, and faculty is of the utmost importance. That’s why we’re pleased to offer the Vector Solutions (formerly SafeColleges) online training system for our employees. Enter your Digital ID and password to finish the training after your position is created.
    • Note, if the training is not completed 60 days after the hire date, a letter of non-compliance will be placed in the employee’s file.
    • Questions or concerns regarding these trainings can be directed to either Missy Chavez (missy.chavez@utahtech.edu) or Travis Rosenberg (travis.rosenberg@utahtech.edu).
  • FERPA: Part-time instructors will receive a notification to complete their FERPA through a Canvas course.

Full-Staff Overload Teaching Authorization Form


If you are an exempt full-time University staff member teaching courses, you may request to be a Part-Time Instructor. To get started, complete the “Staff Overload Teaching Authorization Form” to start the process for each semester you plan on teaching part-time. Log into your NEOED (formerly NEOGOV) eForms account, complete the form online, and press submit as soon as possible. (Updated 3-2021)

neoED eforms

NEW INSTRUCTORS ORIENTATION

Part-Time Instructors orientation is assigned on a departmental basis. Learn about your department and procedures by department lead/supervisor.

 

COMMON TASKS

Digital ID Number

Your university Digital number is generated once your position is created in the Human Resources office. If you have not received your ID number by your start date, please contact: hr@utahtech.edu  There couuld be missing documenation from your employee file.

ID Number Lookup

Single Sign-On (SSO)

A SSO password will need to be created to access secure university sites.  Visit the link and click “Forgot Password” to follow the setup process.

New Password Setup

Microsoft Authenticator

Microsoft Authenticator is the university’s two-factor authentication method for secure sites. Learn about MFA and how to set it up below.

Microsoft Authenticator Instructions

Parking Permit

If you are visiting campus before your hire date, park in the green-marked Visitor stalls. New hires can only purchase a parking permit on or after their start date. Use the link below to view parking maps, learn about parking spaces, and purchase a parking permit, which can be done online in the UT Parking Portal (credit/debit card or e-check).

Parking Services

Set up your university email

As part of the university, you will receive an Outlook email account which can be accessed using your ID Number and password.

Email Help

Utah Tech ID Card

The Utah Tech ID card office is located inside the Utah Tech Campus Store, on the second floor of the Gardner Center. Follow the instructions in the link below to receive your physical employee ID.

Campus Store

Set up Wifi
on Personal
Devices

Utah Tech University has Wireless access available in all campus buildings and in many outdoor locations. The connection is fast, reliable, and secure. Encryption is used for both student and employee connections, ensuring your safety and security online.

Setup Instructions

Learn to use Novatime

NOVAtime is the system staff and supervisors use for payroll, timekeeping, requests for days off among other things.

Read about the system, what time clocks look like and how to use them, as well as information on where to find more information and training.

Novatime Training

University Directory Information

The university directory is a an automated process once all required documents are submitted to the HR office for processing.

To update the directory submit your new information to the directory by completing the directory update request below.

Directory Update Request

Payroll

The Payroll Office offers forms, calendars, information, and trainings to help your payments go smoothly here at the university. Learn how to deal with frequently asked questions, such as how to sign up for Direct deposit, get a paystub or paycheck, or change your address. Payroll also has a tax withholding estimator that you can use to prepare for your first tax season with Utah Tech.

ID Number Lookup

Purchasing

Our purpose is to serve you, the campus community, by helping you purchase what you need at the lowest possible price. Please feel free to contact us at any time with questions you may have. We are located on the fifth floor of the beautiful Holland Centennial Commons Building, inside the Business Services suite.

New Password Setup

Emergency Preparedness

Emergencies and disasters can happen to anyone, anywhere, and at any time. It is critical that students, faculty, and staff be well prepared and trained in the case of these events. The University encourages everyone to listen and adhere to the Timely and Emergency Alert messages, know emergency procedures, follow the direction of employees and emergency personnel, and be self-preserving with water, food, and emergency supplies for at least 3 days.

DUO Mobile Instructions

Dining Options

Looking for a bite to eat on campus? Learn about the many locations we have available for dining.

Dining Locations

The Travel Office

The Travel Office is part of Purchasing Services at Utah Tech University. Sherri Phillips at extension 7614 is our travel specialist. This page includes all the forms, policies, and information you will need to have a stress-free and successful business trip.

Travel Information

FAQS

What if I have missing items for my employment forms?

Any missing items will delay processing and confirmation, and Utah Tech will terminate an employee who fails to produce an acceptable document or documents, or an acceptable receipt for a document within three business days of the date employment begins. Thus, we appreciate your assistance when completing the employment forms promptly.

When do Part-Time Instructor Instructors get paid?

In the fall semester, Part-Time Instructor instructors get their first payment on September 15th and then get paid on the 15th and last day of each month until the 6th and final payment for the semester on December 15th.

In spring semester the first payment is on February 15th with payments continuing on the 15th and last day of each month. The final payment for the spring semester is on May 15th.

How do I get hired as an Part-Time Instructor?

Each department handles the hiring of Part-Time Instructors within their departments.

How do I know what Part-Time Instructor positions are available?

View the current available part-time instructors positions at Utah Tech University.

All part-time positions are benefits-ineligible, with hours limitations defined in University Policy 638 for part-time instructors.

The department chairs and the Deans for each school are the best sources of information about available Part-Time Instructor positions.

As an Part-Time Instructor am I eligible for a Tuition Waiver?

Part-Time Instructor and temporary faculty hired for less than 0.75 FTE are allowed a tuition waiver for up to four credits per semester. Tuition will be waived only for the Semester in which work for the University is performed by the Part-time Instructor. The tuition waivers do not extend to spouses or dependents of employees in this category and are non-transferable.

How do I get a University ID Card?

Obtain a faculty ID card in the Campus Store on the second floor of the Kenneth N. Gardner Student Center. You will get your picture taken and the card will serve as your ID card for a variety of university functions.

There is a fee for a replacement card and you must report any lost or stolen cards to the university police department.

Where can I find more information about Part-Time Instructor Performance Evaluations?

Information on evaluations for Part-Time Instructors is found in the Policy Library – Policy 638.

INTRODUCTION TO YOUR DEPARTMENT

Get yourself familiar with the university structural resources. Also, getting around campus, use the Campus Maps.

ORGANIZATIONAL CHART
View departments, as well as their websites and information, on the Organizational Chart for the university.

ACADEMIC ADMINISTRATIVE STRUCTURE
Policy 661: Academic Structure describes in depth the Utah Tech University Academic Administrative structure in compliance with the Utah State Board of Regents Policy R401.

WEBSITE A TO Z INDEX
Is a comprehensive list of all websites in the university domain. These sites are organized alphabetically and can be sorted through the search bar at the top of the page.

Part-Time Instructor Benefits

Utah Tech University offers a variety of miscellaneous benefits and discounts to employees, both for use on-campus and off-campus.

6 Months and Beyond

Trailblazing

On April 11, 2016, Utah Tech University revealed that its new athletic identity is the Trailblazers. Ever since that day, Trailblazing has become an important part of our school’s identity. Learn more about what it means to be a trailblazer in this introduction video.

Watch video

Utah Tech Traditions App

While this app was created with students in mind, it highlights some of the best events and activities that Utah Tech has to offer. If you ever want to learn more about the university’s many traditions, download the app through the page below.

App Download

The State of the University Address

The State of the University Address is a yearly event that showcases all of the progress of our university from the previous year. The event is often followed by a luncheon and is offered both through live stream and in-person. Learn more about the event, as well as view highlights from previous years through the link below.

Learn More

Mini-Trailblazer Awards

The Mini Trailblazer Award is designed to recognize Utah Tech employees each month who go above and beyond.

Employees can be awarded one Mini Trailblazer Award each month, and Individuals can nominate one employee per month.

Nomination Link

Contact

Office of Human Resources
hr@utahtech.edu
Office: 435-652-7520
Fax: 435-656-4001
North Burns

Faculty Affairs
Phone: 435-879-4638
Office: Atwood Innovation Plaza 186

Holly Bates

HR Support Specialist

Email: Holly.Bates@utahtech.edu

Phone: 435-879-4523

Office: Burns North 152

Bruce Harris

Associate Provost

Email: bruce.harris@utahtech.edu

Phone: 435-879-4638

Office: Innov 186